Week 162—Countway Library: Classrooms, Study Rooms, and Event Spaces

Reservable Space at Countway

The three large classrooms (L1-024, L1-028, and L1-032) are reserved and managed through Room Scheduling (Campus Planning). Room Scheduling uses EMS to reserve spaces throughout campus. The library does not control EMS. Therefore, specific questions or concerns regarding who can access the site to reserve spaces need to go to Room Scheduling. This is the same protocol for the rooms on the library’s 5^th floor.

The smaller study rooms on L1 will operate the same way as the study rooms in the Russell Reading Room on the 2^nd floor. To reserve a study room, you scan the QR code and follow the instructions provided outside each room (image below). This will lead them to where they can reserve space directly through the LibCal system. By September 5^th, all the new study rooms that are located around the perimeter of L1 into the LibCal system. Students can also visit the Countway study room reservation website to be directly linked to LibCal, which allows students to reserve study rooms prior to coming on-site.

Thus, there are 2 different systems the library uses to reserve classroom and study spaces in the building: EMS (for 5^th floor and large L1 classrooms/event rooms), LibCal (for small study rooms on L1 and 2^nd floor).

First floor rooms are not for ongoing classes therefore not part of the EMS system. Countway manages the reservations for the 1^st floor event spaces, via the Countway Classroom Space form. The 1^st floor event spaces may be used by students to study when there is no reservation. Because the classrooms on L1 are specifically for ongoing curriculum based classes, they will not be available for student study. Food is allowed in the 1^st floor event spaces 102/103, for events, NOT ongoing curriculum-based classes. Food is not allowed in L1 classrooms as they follow campus policy on teaching classrooms (where no food is allowed, i.e., TMEC). In the study rooms, no food is allowed throughout the library on any floor. Students may have covered water bottles or coffee cups at their study space.

For event spaces on the 1^st and 5^th floors, departments may request food. It is the library’s policy for rooms 102/103 that only RA Catering be used. This ensures cleanup and setup, and does not burden library staff. For the 5^th floor, the library is not responsible for those rooms, so Room Scheduling does allow outside food delivery and different room setup options. However, if alcohol is going to be provided, all events MUST use RA Catering because you need a certified bartender and a liquor license. If you need to reserve one of these event spaces and would like clarification on policy, contact Luciana.

Resource Fair

The Countway Resource Fair is an annual event that promotes emerging tech and helpful library services for Harvard Longwood faculty, staff, students, and postdocs. Attendees will have the opportunity to learn about some of the amazing tools that Countway Library has to offer and meet vendors from our wide range of resources, all in a fun and festive atmosphere! Mark your calendars now for the 2023 Countway Resource Fair on Thursday, September 14^th from 11am-4pm, located in the newly renovated L1 & 1st Floor of Countway Library.

Save The Date—September 27^th, Countway Renovation Celebration

Have a nice weekend!

Elaine